HOW DO I HOLD MY DATE? Your date is secured once we receive the initial retainer and signed contract. Message us today to see if your date is available.

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CAN I BRING MY OWN OUTSIDE CATERING? Yes, you may bring your own outside catering from a licensed catering service.    

 

CAN I BRING MY OWN ALCOHOL? Yes, you may bring your own alcohol. You must comply with all applicable state, county, local laws.

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WHAT ELSE WILL I NEED? Catering, linens, decorations, photographer, minister, dish-ware and cutlery, flowers, guests gifts, and any other items to make your day more unique and special. Ask us if you need assistance with any of these items.

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HOW DO I PAY? Half of the venue rental fee is due at signing as an initial retainer.  The other half is due nine months prior to your event.  Any outstanding balance for bar, refundable security deposit, services or rentals is due in full no later than two weeks before your event.  All of these payments can be made on-line by credit card or ACH draft.  Credit card payments are subject to a 3% convenience fee. 

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WILL THE PRICES QUOTED ON MY CONTRACT REMAIN THE SAME? All prices for services and rentals included in a signed contract are confirmed.  As we continue to add amenities, our prices are subject to change but will not affect your contact unless you add to the newer amenities.    

 

WHAT IF I NEED TO CHANGE MY DATE? We will make every effort to assist you in date changes at least 365 days from your booked date. All date change requests must be submitted in writing and are subject to an updated contract.  Rescheduled rentals are subject to the current pricing of the new date and may be higher than the original rate.  The balance due for the entirety of the venue rental fee of the new date is due in full at the time of rebooking and is non-refundable.  Date changes less than 365 days from the rental date are not permissible.  

 

IS MY RETAINER REFUNDABLE? Retainers are refundable until 90 days prior to your event but are subject to a $1,000 cancellation fee. Cancellations must be made in writing.  

 

DO YOU REQUIRE A SECURITY DEPOSIT? A refundable $1,000 security deposit is required.  Your deposit will be returned within two week after your event, provided there is no damage and venue policies have been followed.  Damages exceeding $1,000 are the responsibility of whomever is contractually responsible for the event.    

 

ARE THERE ANY OTHER EXPENSES I CAN EXPECT? Only one on our end… all rentals require event insurance which are included in our pricing.  

 

WILL ANYONE FROM SUMMERHILL RANCH BE ON SITE DURING OUR EVENT?  Yes, a Summerhill Ranch staff member will be on-site for the entirety of your rental (daytime only). 

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WHAT DO I HAVE TO DO AT THE END OF THE EVENING? We ask that you remove all of your personal items and any décor you would like to keep by 11pm.  Anything left on property that evening, including florals and décor, shall be disposed of by staff. Staircase floral installation removal is subject to an additional $150 fee.

 

HOW LATE CAN MY RECEPTION GO? The venue is open from 8 am to 11pm. Staff will start cleaning the event areas at 11pm.

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WHAT IF I NEED MORE TIME BEFORE OR AFTER MY EVENT? Additional hours can be reserved, in advance, at the rate of $500 per hour or reserve the venue overnight. See our Wedding Pricing page for more details.  

 

WHAT DO I DO IF IT RAINS/SNOWS? This is Oklahoma, so rain and snow are always a possibility.  Your rental includes a 900 sq ft enclosed, climate-controlled updated barn near the pool house area.  

 

WHAT IF THERE IS A TORNADO WATCH FOR DELAWARE COUNTY? If there is a tornado watch on the day of your event, you may reschedule without penalty.  If there is a tornado warning on the day of your event, your event will be rescheduled without penalty.  

 

ARE BANDS ALLOWED? Yes.  Bands are permitted on the open-air gazebo or porch.  Depending on your event size and the requirements of the band, there may be space in The Sanctuary.